Contents

Contracts page

Summary

A description of the fields on the Contracts page.

Here you can view, edit, and delete contracts. You can also export all the contracts in the selected repository to a TSV file. You get to this page by clicking the AppClarity→Entitlements→Contracts node in the navigation panel.

The fields on the Contracts page are:

Contracts

FieldDescription

Report Refresh

You can refresh reports from individual AppClarity screens as well as using the Settings App. Where this is available you can do this by using the refresh icon next to the Last Refreshed box:

Report refresh control

Contracts table

The following table describes the columns displayed in the Contracts table:

ColumnDescription
Name

The vendor portion of the vendor, title, version and edition attributes that are used to identify which software products the entitlement or agreement is for. For example, Microsoft Corporation or 1E.

You can sort and filter on this column.

Number

An alpha-numeric string that identifies the contract. For example: 8877621-B could be used to identify a particular contract, perhaps taken from a paper or emailed copy of the contract.

You can filter on this column.

Start Date
The date when the contracts starts.
Technical Resource

The name of the person who knows the technical details behind licensing, or product information for an agreement (optional) This would likely be used only on agreements, but could be extended to individual entitlements.

Resource
Name of the person who manages the agreement This would likely be used only on agreements, but could be extended to individual entitlements.
Identifies the number of times the contract has been linked to from other entitlements or agreements.
...

Column actions

The following column actions are available on some columns in the table.

Column actionDescription
Column sort

Using column sorts


The picture opposite shows an example taken from AppClarity. In our example we want to sort the table on the Cost column from the highest cost at the top to the lowest at the bottom. To sort the table on the Cost column:

  1. Click on the filter icon just beneath the header row in the Cost column.

  1. The sort popup is displayed.

  1. Now select the sort direction. In our example this will be Sort descending.



  1. After selecting this the data in the table is now sorted on the Cost column from highest to lowest and the sort icon has changed to a sort descending icon .


Clearing the sort

You can clear the sort by clicking on the sort icon again and selecting the Clear sorting menu item from the sorting popup.

Column filter

Using column filters

The picture opposite shows an example taken from AppClarity. In our example we want to filter the table to show only those items where the Edition contains the text Prof.

To filter the table on the Edition column:

  1. Click on the filter icon just beneath the header row in the Edition column.

  1. The filter popup is displayed.

  1. Now select the operator. In our example this will be contains.



  1. Then type the text Prof into the text field.


  1. Click Apply and a new filter will be added to the table.


  1. The table will be filtered to just those items whose Edition contains the text Prof.


Adding another filter

You can add another filter by clicking on the filter icon for any of the columns. The picture opposite shows another filter added selecting table rows where the Type also contains the text License. The table will also be filtered accordingly.

Removing filters

You can remove filters by clicking on the filter close icon at the end of the filter.

Column Picker


Where the column picker control is shown Column Picker control you can choose which columns are displayed. In the following example on the Microsoft Core License Demand page we hide the Unknown Installs column and move the License Demand column to the left of the page.

Microsoft Core License Demand

To pick the displayed columns:

  1. Click on the Choose columns icon  to the right of the header row to view the visable columns.

Choose columns

  1. To exclude Unknown Installs, select the Unknown Installs row and click Exclude columns button.

Exclude columns

  1. The Unknown Installs column is now hidden.

Hidden columns

  1. To move the License Demand column to the top of the list, hover your mouse over License Demand and using the direction control drag it to the top of the list.

Changed column order

  1. The Microsoft Core License Demand page has now been automatically updated with our changes.

Microsoft Core License Demand updated

Action Buttons

The following table describes the action buttons displayed on the Contracts page.

ButtonDescription
New Contract
Creates a new contract. Please refer to New Contract page for more details.
Edit

This button is only enabled when there is a single selection in the Contracts table.

Edits the selected contract and opens the Edit Contract page. Please refer to New Contract page for more details.

Delete

This button is enabled when there is at least one selection in the Contracts table.

Deletes the selected contracts.

Export
Exports all the contracts currently displayed in the Contracts table as a TSV file. This button takes the filters currently applied to the table into account, but not the sorting or the current selection.